If you run a cleaning company and you’ve ever sat there guessing what dates this pay period should cover, or typed them in by hand and hoped you got it right, this is for you.
ProCleanerUK now pulls your pay dates straight from the real pay calendar sitting inside your own Xero account. No more guessing. No more typing dates in by hand. No more “wait, was that the 25th or the 26th.”
Pick a Day Each Month. That’s It.
Want to go further than just getting the dates right? There’s a switch for that too.
Choose a day each month, say the 28th, and from then on payroll runs itself on that day. No clicking, no remembering, no “I’ll do it later” turning into a missed pay run.
Want it to also push straight through to Xero once it’s calculated? There’s a switch for that. Want timesheets to approve themselves in Xero too, so the whole thing runs start to finish without you touching anything? There’s a switch for that as well.
Or keep approving timesheets yourself, in your own time, whenever you get round to it. The system waits patiently, however many days that takes, and picks up exactly where it left off the moment you do.
The Real Numbers, Not Your Best Guess
Here’s the part that actually matters for a cleaning business juggling dozens of staff across different sites and shift patterns.
Once Xero approves everyone’s hours and posts the real pay run, the actual tax, National Insurance, and pension figures come straight back and land on the real payslip. Not an estimate. Not a placeholder. The genuine number HMRC and Xero have already worked out, sitting right there for you and your staff to see.
Never Click Send Again, If You Don’t Want To
One more switch, completely separate from everything else above: Auto-Send Payslips to Staff.
Flip it on, and you never need to remember to hit Send again, whichever way your payroll runs.
Not using Xero at all? It sends the moment calculation finishes. Syncing to Xero but approving things yourself in your own time? It waits for the real pay run to post, then sends, whether that’s the same day or a week later. Full automation switched on end to end? Same deal, completely hands off from start to finish.
Built Carefully, On Purpose
This isn’t a shortcut bolted onto payroll. It’s been built and tested piece by piece, with real safety nets at every stage. Nothing posts to Xero until timesheets are genuinely approved. Nothing gets marked complete until the real figures are actually back. Every step waits as long as it needs to, rather than rushing ahead and getting something wrong.
For a cleaning business with staff working across dozens of customer sites, on different shift patterns, often paid on scheduled hours rather than clock-in times, that kind of careful, patient handling is exactly what payroll needs.
See It For Yourself
Real Xero calendar dates. Full automation, end to end, or as hands-on as you want it. Real tax, NI, and pension figures pulled straight back from Xero. Payslips that send themselves, the moment they’re genuinely ready.
Try it free for 28 days, no card required, and run your next pay period the easy way.