Your Desktop Management System: The Ultimate Control Hub

In the fast-paced world of cleaning services, managing your operations seamlessly is no longer an option – it’s a necessity. At ProCleanerUK, our cleaning management software is the central command hub for your entire cleaning business, designed to deliver efficiency, control, and growth. We’ve engineered a comprehensive, intuitive platform that empowers both domestic and commercial cleaning companies across the UK to streamline every single task.

Discover how our advanced features put you in complete control, transforming administrative burdens into strategic advantages.

1. Intelligent Scheduling & Dynamic Diary Management

Stop the scheduling chaos. Our system puts you in command of your entire workforce with smart, flexible diary tools.

• Drag & Drop Scheduling: Effortlessly assign, adjust, and reschedule jobs in real-time with an intuitive, visual drag-and-drop diary system. Quickly add new bookings and make instant adjustments, enhancing operational efficiency and responsiveness.
• Multi-View & Colour-Coded Calendar: Gain instant clarity over your entire operation. Personalise your calendar by setting distinct colours for individual cleaners or teams, allowing you to quickly view and manage schedules at a glance. Choose from various diary options to suit your company’s unique workflow.
• Automated Job Patterns: Simplify recurring bookings. Set up automated job patterns for daily, weekly, bi-weekly, monthly, or custom frequencies. Our software consistently assigns and manages even the most complex schedules without manual intervention.
• Manage Individual Cleaners or Teams: Oversee your entire workforce with precision. Our comprehensive management feature allows you to efficiently manage individual cleaners and entire teams, enhancing operational control and ensuring tasks are assigned and monitored effectively.

2. Comprehensive Workforce & HR Automation

Beyond just managing jobs, our system takes the hassle out of staff management, ensuring your team is productive, compliant, and well-cared for.

• Integrated HR System: Centralise all your staff management. Create detailed profiles, manage holidays and sickness, and automate key HR tasks directly within the platform.
• Automated Payroll & PAYE Options: Simplify complex payroll. Our robust automated payroll system accurately calculates wages based on clock-in/out times, mileage tracked during jobs, and custom pay rates. For PAYE businesses, our software handles National Insurance, Tax, and Employers National Insurance contributions, sending cleaners payslips and deducting sick days automatically, saving you significant monthly payroll costs.
• Flexible Pay Rate Automation: Adapt to your payment structures. Easily set different pay rates per booking type (e.g., end-of-tenancy cleans), for weekends, or for bank holidays, and our software automates the calculations.
• Holidays & Sickness Management (App Integrated): Empower your cleaners. Staff can book holidays or alert you of sickness directly from their mobile app, and you can seamlessly manage and approve these requests from your desktop dashboard.
• Job Share & Split Wages: Optimise team allocation. Invoice customers for the full job duration while our software automatically calculates and splits wages accurately between multiple cleaners working concurrently (e.g., two cleaners working one hour each on a two-hour clean).

3. Market-Leading Forms & Dynamic Document Management

Eliminate paperwork, ensure compliance, and boost sales with our advanced, fully integrated forms and document solutions – a true market leader in cleaner management software.

• Mandated Forms for Every Booking: Guarantee consistency and accountability. You can mandate specific forms (e.g., pre-cleaning checklists, quality reports) to be completed for every booking, ensuring your team makes no mistakes and any issues are reported instantly. This takes quality control to the next level.
• Dynamic Web-Based Forms: Turn website visitors into leads. Create professional quote forms, booking forms, and marketing enquiry forms that can be easily embedded directly onto any page of your website.
• Branded Forms & URLs: Enhance your professionalism. Forms are generated with a unique URL that can be easily shared via text or WhatsApp. For ultimate branding, our subdomain creation feature allows your forms to display your company name (e.g., yourcompany.procleaneruk.co.uk/form).
• Cleaner / Staff Booking & Quote Forms (App Integrated): Empower your field and management teams. Create custom forms and add them directly to cleaners’ or management/quoting teams’ mobile apps to collect vital on-site information (e.g., site assessments, quote details). All submissions are instantly stored in your dashboard.
• Versatile Marketing & Data Collection: Create any type of marketing form to send via email, text, or WhatsApp, or to gather information from existing customers. Perfect for sales funnels or tailoring promotions.
• Documents & Digital E-Signature: Go paperless and secure. Create or upload your own crucial documents (contracts, health & safety policies, service agreements) and send them directly through the platform for secure digital signature from cleaners, prospects, or customers. All signed documents are neatly stored within their profiles for easy access and audit.
• Photographs Automatically Uploaded: Enhance transparency and accountability. Cleaners can take photos which are automatically uploaded to the dashboard, providing visual documentation. This can be made compulsory for specific jobs or tasks for thorough proof of work.

4. Seamless Client & Financial Automation

Streamline your billing, improve cash flow, and impress your clients with effortless financial management.

• Automated Invoicing: Simplify billing. Our sophisticated system ensures invoices are generated and sent automatically upon job completion. Clients and businesses also have the flexibility to opt-out of automated invoicing if preferred.
• Take Card Payments (Stripe Integration): Offer modern payment convenience. Our dashboard features seamless Stripe integration, enabling clients to make secure and convenient card payments directly through the app, supporting various payment methods.
• GoCardless Integration: Automate recurring payments. Connect your ProCleanerUK account to GoCardless to easily automate direct debit payments directly from your client’s bank accounts, ensuring hassle-free billing.
• Send Quotes: Streamline your sales pipeline. Create and send professional quotes directly to potential clients from your dashboard, ensuring accurate and timely estimates.
• Automated Emailing & Text Reminders: Enhance communication. Our advanced systems automatically send essential updates and notifications via email and text message reminders to cleaners and customers regarding appointments, reducing missed jobs and enhancing efficiency. Users can opt out of automated communications.

5. Real-time Oversight, Insights & Unmatched Reliability

Maintain ultimate control over your operations with real-time visibility, crucial data, and an unbreakable connection.

• Ultra-Modern User Interface (UI): Experience seamless efficiency. Our UI boasts intuitive navigation and a clean, aesthetically pleasing layout that reduces clutter, making your workflow enjoyable and effortless to master.
• Interactive Dashboard & Live Notifications: Monitor your business in real-time. Our powerful dashboard allows managers to oversee cleaners, perform online job actions, and track earnings, all with live notifications keeping you informed about job status, messages, and holiday requests without needing to refresh the page.
• Live Cleaner Tracking: Always know where your team is. Our robust live cleaner tracking feature allows managers to monitor cleaners’ real-time locations via a map on the dashboard, enhancing operational oversight and efficiency.
• Mileage & Route Tracking: Accurately track and reimburse. Our mobile app records cleaner routes during jobs, allowing managers to view them and automatically calculate mileage reimbursement, integrating it seamlessly into payroll.
• Downloadable Reports (Date Range): Gain precise insights. Generate and download comprehensive reports tailored to specific time periods, providing crucial data for better decision-making and business analysis.
• Create Your Own Unique Services: Maintain flexibility. Easily create individual services and prices, which can then be rapidly added to any job by admin users.
• Create Sub-Admin Accounts: Delegate effectively. Allow managers to delegate responsibilities and manage specific tasks while maintaining control over sensitive information and ensuring data privacy.
• “No Signal, No Problem”: The ProCleanerUK Promise: Your operations are never interrupted. Our mobile app continues to work perfectly even if the signal drops. Your cleaners can complete tasks and bookings, and all information automatically updates to the system when they return to an area with connectivity. This core feature ensures unparalleled reliability in the field.