Every cleaning job starts with a quote, and the way you quote has a big effect on how many jobs you win. Slow quotes lose customers to faster competitors. Vague quotes cause disagreements later. Underpriced quotes win work that loses money. And quotes that are never followed up simply disappear.
Cleaner quoting software fixes all of these. This guide explains how to use it to quote faster, price accurately and win more cleaning work.
Speed wins jobs
Customers often contact several cleaning companies at once and go with the first good reply. The faster you send a clear, professional quote, the better your chances. Quoting software lets you build quotes from your price list in minutes, from your phone if needed, rather than writing them up in the evening.
Collect the right information up front
Accurate quotes need accurate information. A branded quote form on your website and social pages asks customers the right questions about the service they want and the property, then collects their postcode, name and phone number. ProCleanerUK includes 22 ready-made services across home, commercial, outside and specialist cleaning. Leads arrive in your system with the details you need to price, and their source recorded.
Price consistently
Build a price list for each service: regular cleans by hours or property size, deep cleans and end of tenancy by number of bedrooms and bathrooms, carpets by room, ovens by appliance and commercial work by area or hours. Using the same price list for every quote keeps pricing consistent across your team and makes sure nothing is forgotten. Our guide on how to price your cleaning services and the cleaning quote calculator can help you set your rates.
Site surveys for bigger jobs
Commercial contracts and larger one-off jobs usually need a visit. A site survey form in the app guides you through the key questions and attaches photos, so you capture the same information every time and can price accurately back at the office.
Professional quotes that build trust
A quote is often the first document a customer sees from you. Make it look professional: your logo and brand colour, a clear description of what is included, the price, any terms and an easy way to accept. Explaining what is included reduces disagreements later, and sets clear expectations for the cleaner who does the job.
Optional extras raise the value of every job
Add optional extras customers can tick before accepting: inside the oven, inside the fridge, interior windows, carpets or upholstery. Many customers add at least one, increasing the job value without any extra selling.
Online acceptance and automatic booking
Customers can accept or decline quotes online. When they accept, the job books itself into your schedule, with no retyping. Quotes can also be edited and resent if the customer asks for changes.
Automatic follow-ups
Many quotes are not rejected, just forgotten. An automatic follow-up a few days after sending brings many of them back. Our article on closing more of your quotes with automation explains the approach.
Commercial quotes and tender packs
For commercial work, a quote is often just the start. Buyers may want method statements, risk assessments, a COSHH register, training records and insurance. ProCleanerUK creates a full tender pack from a quote in one click, and the Tender Tracker records submitted, won and lost bids. See our guide to the cleaning tender pack.
Measure your quote conversion
Track how many of your quotes are accepted, by service and by lead source. If conversion is low, look at speed, price, how clearly you explain your value and whether you follow up. Small improvements here make a big difference to growth.
Check your quotes against reality
Once jobs are done, compare the time they actually took, from clock-in records, with the time you quoted for. If certain types of job consistently overrun, adjust your price list. Our guide to work that is secretly losing you money shows what to look for.
Quote smarter with ProCleanerUK
ProCleanerUK includes quote forms, price lists, site surveys, branded quotes with optional extras, online acceptance, automatic booking, follow-ups and tender packs on every plan. Start your 28-day free trial and send your first quote today, or book a free demo and we will show you how it works.
FAQs
What is cleaner quoting software?
Software that helps cleaning businesses collect job details, price consistently, send professional quotes and track which are accepted.
How quickly should I send a cleaning quote?
As quickly as possible, ideally the same day. Customers often book the first company that replies with a clear quote.
What are optional extras on a quote?
Add-ons such as oven, fridge or window cleaning that customers can tick before accepting, increasing the value of the job.
Do customers accept quotes online?
Yes. They can accept or decline online, and accepted quotes book automatically into your schedule.
How do I improve my quote conversion rate?
Reply faster, explain what is included clearly, offer relevant extras and follow up automatically.