Digital Risk Assessment Software: The Fastest Way to Create Site RAMS for cleaning companies
For any commercial or residential cleaning business, generating an accurate quote is critical. But in today’s compliance-driven world, safety is non-negotiable. That’s why we’ve revolutionized our Quote Calculator by embedding mandatory Digital Risk Assessment Software. This major upgrade ensures that every quote you generate is instantly linked to a full Site Risk Assessment and Method Statement (RAMS). Stop juggling apps and paper checklists—The One unifies your pricing and compliance into a single, seamless, and powerful workflow.
The Compliance Cost: Why Paper RAMS Are Failing Your Business
If your team is still using paper forms or generic PDFs to handle compliance, you’re facing hidden risks and mounting costs.
- Audit Anxiety: Paper records are easily lost, incomplete, or difficult to retrieve quickly during a site audit.
- Time-Wasting Process: Manual data entry after a site survey slows down your entire sales pipeline.
- Inconsistent Safety: Without mandatory checks, staff can unintentionally skip vital steps, exposing your business to unnecessary liability.
The solution? A dedicated digital system that makes the assessment mandatory.
How The One Makes Risk Assessment Mandatory, Not Optional
Our philosophy is simple: No Safety Check, No Quote Save.
The new feature is an integral part of the quoting process. When your staff are on-site using the mobile-optimised Quote Calculator:
Step 1: Automated Hazard Identification
Forget building checklists from scratch. The system instantly loads a list of pre-defined hazards tailored for the cleaning and field service industry.
- Core Hazards: Slips, Trips & Falls, Hazardous Substances, Working at Height, and Electrical Hazards are all pre-loaded and ready for assessment.
- Custom Hazards: Staff can quickly add unique, site-specific hazards (e.g., “Working near exposed wires”) with a simple button click, ensuring comprehensive coverage.
Step 2: Calculate the Risk Score (L x S)
Your team uses a standardized, simplified Likelihood (L) and Severity (S) matrix to score each risk:
- Likelihood: How likely is it to happen (1: Rare to 5: Certain)?
- Severity: How bad is the outcome (1: Minor Injury to 5: Catastrophe)?
The Digital Risk Assessment Software instantly calculates the Initial Risk Score ($L \times S$) and the Residual Risk Score (the post-mitigation score), providing objective clarity on site safety.
Step 3: Mandatory Control Confirmation (The Go/No-Go Gate)
This is the most crucial compliance step. For every hazard, staff must explicitly confirm: “Controls Confirmed, Implemented, and Effective.”
- If this box is not checked for a pre-defined hazard, the “Save Quote Draft” button remains disabled, preventing a non-compliant quote from entering your system.
- The completed assessment, including any site-specific notes, is automatically attached to the draft quote and viewable immediately in the Admin Dashboard.
The Benefit of Unification: Time, Money, and E-E-A-T
Integrating your pricing and Digital Risk Assessment Software does more than just ensure compliance; it builds a foundation of E-E-A-T (Experience, Expertise, Authoritativeness, and Trustworthiness) with your clients.
- Trust-Building Quoting: When you send an official quote, you are prepared to show that you’ve already considered every safety factor. This level of professionalism wins commercial contracts.
- Instant Audit-Readiness: All the data—the full hazard breakdown, scores, and control confirmation—is automatically saved to the job record. You have an immediate, traceable audit trail for every completed job.
- Faster Sales Cycles: Eliminate the admin work that happens after the site visit. Staff capture all compliance and pricing data in one go, significantly reducing the time it takes to send the final quote to the customer.
Start Your Digital Compliance Journey Today
Safety should never slow down your business. With The One Platform, you get the industry’s most powerful estimating tool paired with mandatory, audit-ready Digital Risk Assessment Software.
Experience the freedom of automated compliance and streamlined sales.
Ready to try the all-in-one platform built for safe, profitable growth?